Methow Valley Schools Facilities Advisory Committee

MVSD Tennis Court in Disrepair

Minutes

November 19,2015


 

Facilities Advisory Committee Charter

Purpose(s):

  • Develop clear criteria to be used in support of prioritizing and scheduling the many improvements to our aging facilities, technologies, and bus and fleet as identified in the “Facilities Improvement Plan/Fund-it-Now List” (developed and recommended by the Facilities Task Force and approved by voters in a special election in the spring of 2015).
  • Using the agreed upon criteria, coupled with feedback solicited from multiple stakeholders, the Facilities Advisory Committee, serving under the direction of the Director of Operations and Capital Projects, will recommend a schedule of facilities improvements, bus replacement schedule, and timeline for their successful completion to the superintendent.
  • The Facilities Advisory Committee will support the development of a communication plan that provides interested stakeholders with timely information about completion of each project.
  • Under the direction of the Director of Operations and Capital Projects, members of the Facilities Advisory Committee will monitor the successful completion of the projects over time.

Committee Type
Advisory: Departments and programs often have advisory groups or panels of experts to make internal recommendations for improvements to their program or department.

Basis for Establishment:
In response to our aging facilities and bus fleet, the citizens residing within the Methow Valley School District attendance area recently (Spring, 2015) supported the successful passage of two levies – A Six-Year, 4.5 Million Dollar Capital Projects Levy and an 800 Thousand Dollar, Transportation Vehicle Fund Levy. The funding associated with each of these levies will be received by the school district in the spring and fall of each year, beginning in the spring of 2016.

Decision Making:
Under the direction of Bud Hover, Director of Operations and Capital Projects, gather information from stakeholder groups and build agreement toward a final recommendation to the Superintendent.

Plan of Work:

  • Publicize the Facilities Advisory Committee’s open positions on Wednesday, October 14, 2015 with applications due to the District Office no later than Friday, October 30, 2015.
  • Meet four times or more, as needed, beginning with the first meeting scheduled to occur Thursday, November 19, 2015, from 5:30 – 7:00 pm in the Methow Valley Elementary Library.
  • Superintendent communicates final plan to the school board.

Committee Members:
The Facilities Advisory Committee will consist of these regular members:

  • Bud Hover, Director of Operations and Capital Projects and Facilities, Advisory Committee Chair
  • Drew Simmons, Curriculum, Assessment, and Technology
  • Anne Anderson, Director of Teaching and Learning
  • Bob Winters, Methow Valley Elementary School Principal
  • Deborah DeKalb, Liberty Bell Jr/Sr High School Principal
  • Chase Rost, Liberty Bell Activities Director
  • Paul Brown, Computer/Network Services Manager
  • Liz Weeks, Assistant Business Manager
  • Open, Methow Valley School District Employee Representative(s)
  • Open, Liberty Bell Jr/Sr High School Student Representative(s)
  • Open, Methow Valley Elementary School Student Representative(s)
  • Open, Liberty Bell Jr/Sr High School Parent Representative(s)
  • Open, Methow Valley Elementary School Parent Representative(s)
  • Open, Community Representative(s)

The Task Force will include these ex-officio members:

  • Tom Venable, Superintendent
  • Open, Board Member
  • Open, Board Member

Responsibilities of Committee Members:

  • Regular meeting attendance.
  • Communicate content of the meetings and gather input from school staff as requested by the Facility Advisory Committee.
  • Respectful and collaborative interactions with committee members.

Communications:

  • Communicate the purpose of the task force to district staff and families.
  • Committee members serve as key communicators for the groups they represent.
  • Post pertinent information such as task force minutes on the district website to keep families informed.
  • Use district communication process to inform stakeholders of task force outcomes.

Questions?
Please contact Director of Operations and Capital Projects, Bud Hover.

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